We are so excited to have your team join!
If you haven’t reached out to CPCQC about interest in the Learning Collaborative, contact us via email before you proceed with the next steps. You can reach us at firstname.lastname@example.org.
Here are the key steps to get your team onboarded:
Please complete the registration survey, here. This survey will delve into key contact on your team, identifying champions, as well as more information about your specific clinical location.
Have team champions register for the Coaching Call series, here. This series occurs on the second Thursday of the month from 12-1pm MT.
3/10: Lived Experience Expert
4/14: Stigma & Language
5/12: Facilitated Discussion among Collaborative teams
6/9: Naloxone Training
7/14: Follow-Up to a Positive Screen
8/11: Facilitated Discussion among Collaborative teams
9/8: Breastfeeding and Cannabis/CBD Guidance
10/13: Child Welfare Process
11/10: Facilitated Discussion among Collaborative teams
12/8: End of Year Celebration
Please schedule a SBIRT training with Peer Assistance Services. You can schedule this training by emailing Kevin Hughes (email@example.com).
Review the Project Guide. This guide includes all information about the Learning Collaborative from key dates to core concepts. If you are looking for screening tools to implement, we have a collection of recommended screening tools in this folder. It also includes some screening tools in other languages. To help you with planning, you can use this worksheet that CPCQC has created. We also have a worksheet for implementation of the key change concepts outlined in the Project Guide. The worksheet can be found here. Additionally, CPCQC follows the Institute for Healthcare Improvement’s (IHI) model for quality improvement. This model uses what is called Plan, Do, Study, Act (PDSA) cycles. PDSA cycles are used to help plan and implement small tests of change. Small tests of change are implemented frequently to reach larger goals. You can utilize the PDSA worksheet to help guide you in implementing small tests of change.
The data collection process involves submission of monthly qualitative data and quarterly submission of quantitative data. Review the qualitative form, here. The qualitative data is submitted through SurveyMonkey. A reminder email will be sent out each month to your team’s champions as a reminder for qualitative data submission. Quarterly, your team will submit quantitative data. Please review the Hospital-Level Data Form, Patient-Level Data Form as well as the Data Guide.
How to submit data:
- Review the Data Guide for written instructions on how to submit data.
- Review the video guide for a walk through of logging in and submitting data.
Hospital-Level Data Collection:
The hospital-level data includes info on your screening processes and the demographics of all patients admitted to L&D. You will need some EMR-reported data to complete this. Please discuss this with your IT/EMR team to ensure you can gather this data. You may enter this data at any time and save it and go back to it, if you wish (instructions on how to do this are in the CO AIM: SUD Guide to Data Reporting in REDCap). The form for Q2 2022 (April 1 – June 30) must be finalized and completed by the data deadline of July 15.
If your EMR system will make it difficult to report data for the prior quarter by the deadline (for example, if your system has a data lag that would make it impossible to submit patient data for April- June by July 15), please let us know as soon as possible so we can accommodate you. Email firstname.lastname@example.org.
Options for Collecting and Submitting Patient-Level Data:
- The Patient-Level Data Form is used to follow-up with patients who screened positive for Substance Use Disorder. This form can be integrated into your EMR or can be completed on paper. You then upload this data through REDCap. Print out these forms and fill one out for each patient identified with substance use during pregnancy. Complete the paper form prior to discharge. Each patient data form gets inputted into its own record in REDCap by your team. You can choose to submit this in REDCap as you complete each paper form, or in batches (whatever works best for your team.) We recommend, for example, that all electronic versions of the paper forms are submitted into REDCap by the end of the week at a designated time each week, depending on how many forms you have. We do not recommend waiting until the end of the quarter to submit them all at once!
- Rather than using the paper version of the form, fill out the online version of the form in REDCap for each individual patient prior to discharge. Add this step to your clinical care protocol to ensure it is completed.
- If you would like to forgo using the patient-level form altogether and your IT/EMR team is capable of using automated EMR reporting to aggregate the data requested in the patient-level forms (this is very rare), please contact us and we will make a plan together for collecting your self-aggregated data by the data deadline of July 15.
The Data Guide can help familiarize you with the quantitative data submission process. The quantitative data is submitted quarterly. Review the entire data collection and submission process in this slide deck or in the Project Guide.
In the next few days, your data champion identified in your registration form will be granted access to REDCap. If you do not receive this in the next few days, reach out to the CPCQC team (email@example.com) as this email may have been sent to spam.
Data Reporting Schedule:
April 1 – June 30, 2022: Submit data by July 15, 2022
July 1 – September 30, 2022: Submit data by October 15, 2022
October 1 – December 31, 2022 – Submit data by January 15, 2023
Review the Team Resources folder. In this folder you can find an assortment of resources that teams have found, teams have made, as well as links to previous presentation information. Within the Team Resources folder are resources in Colorado. These can be found in the Resource Mapping Database. This database can help you create a referral resource specific to your area.
Review the slide deck from the kick-off presentation, here.